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Administrative Assistant

Position overview

Join our dynamic team as an Administrative Assistant, where you'll play a key role in providing exceptional administrative support across various executives. We offer a vibrant work culture with opportunities for development and career growth, along with a range of employee benefits.

Major responsibilities

Administrative support

  • Provide shared administrative assistance and support to multiple internal clients (CEO/CRO)
  • Prepare and manage correspondence, including printing, photocopying, filing documents, and digitizing documents
  • Maintain accurate records and files, maximizing organization for internal clients (CEO/CRO)
  • Manage calendar agendas and appointments according to clients’ needs

Travel coordination

  • Organize and coordinate travel arrangements, including flights, accommodations, and transportation
  • Ensure all travel logistics align with calendars and manage any potential changes
  • Handle travel expenses and reimbursement activities to ensure a compliant and timely process for internal clients (CEO/CRO)

Employee events & Staff meetings coordination

  • Assist internal executive and People & Culture department in organizing and delivering company events and meetings
  • Support MS Teams setup for virtual meetings and run basic facilitation activities to ensure a productive session
  • Assist with logistics, catering, and room bookings for meetings and conferences
  • Host external parties and visitors as requested by internal clients (CEO/CRO) and People & Culture departments
  • Prepare and distribute meeting packages and agendas, take minutes, and follow up on action items

Financial reporting

  • Prepare financial reports and other documents as requested
  • Submit accounts payable tasks, ensuring accuracy and timely processing

Presentation preparation and communication

  • Assist in the preparation, editing, and publishing of presentations in both electronic and hard copy formats
  • Ensure company branding and imagery are used according to internal guidelines
  • Handling confidential communication and acting as a gatekeeper for executives
  • Supporting communication actions as requested, involving internal clients (CEO/CRO) and People & Culture departments

Office operations

  • Support specific day-to-day office operations for visitors, ensuring compliance with safety protocols
  • Coordinate and support other administrative tasks and projects as needed

Skills and qualifications

  • Experience: Minimum of 3 years in an administrative or similar role
  • Education: University or College Degree in Business Administration or a related field
  • Technical Skills: Proficient in MS Office Suite (Outlook, Excel, PowerPoint, Word)
  • Communication Skills: Excellent verbal and written communication skills
  • Attention to Detail: Strong organizational skills and attention to detail
  • Adaptability: Fast learner with the ability to work effectively in a fast-paced environment
  • Marketing Tools: Experience with marketing platforms such as Adobe, Canva, and Photoshop is a plus
Apply now

Please note

  • Note to Recruiters : Thank you for your interest, but please do not contact us
  • At the present time, we will only consider those applicants who are legally authorized to work in Canada
  • A complete job description will be provided upon request

Merrithew® is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment and selection process, please indicate so by notifying Human Resources.

About Merrithew®

Merrithew, Leaders in Mindful Movement™, was co-founded by Lindsay and Moira Merrithew in 1988. For over 30 years they have been dedicated to enriching the lives of others by providing responsible exercise modalities and innovative fitness brands across the globe. Merrithew’s premier Pilates brand, STOTT PILATES®, delivers best-in class Pilates education and media to everyone from avid exercisers, elite athletes, and pre/post-natal clients, to rehab and fitness professionals, and is used by studios worldwide.

Other high-end Merrithew fitness brands include ZEN•GA®, Total Barre®, CORE™ Athletic Conditioning & Performance Training™ and Halo® Training. Merrithew has trained over 80,000 students in over 135 countries. Merrithew’s Media Division (MMD) produces print and video-based content for professional and consumer markets.